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SCP Monthly Update–November 2018

SCP has posted the distribution statistics report for the month of October. This monthly report shows net increase or decrease of titles from CDL licensed and selected open access collections. For serials distributions, SCP finished the major update on additions, withdrawals, and embargo changes for journal titles in all the EBSCOhost databases. The changes for October were  83 new titles added (including Academic search complete 80 titles) and 23 titles removed.  Upon finishing the EBSCO update, cataloging open access journals has been the focus in October, catching up most of the requests. As a result, SCP distributed Open Access journals (259 titles, including DOAJ, 61 titles, and two new collections: Revistas cientificas complutenses online journals 92 titles and State Public Historical Library (Russia) online journals 30 titles). This latter collection is a group of Russian Revolutionary journals from the first half of the twentieth century. Peter Fletcher from UCLA cooperated with us in obtaining good print or microfilm records useful in deriving separate electronic records.  He has continued to help us when we have Cyrillic transliteration questions.  Eventually this collection will grow to become 187 titles. We very much appreciate the cooperation of Peter and Kevin Balster’s student.

Another major serials distribution were two new Chinese collections: Chinese periodical journals (20,068 titles) and Late Qing dynasty periodical full-text database (1833-1911) online journals (297 titles). Bie-Hwa Ma, Chinese metadata librarian, has been working long and hard.  Bie-Hwa  teamed up with University of Michigan staff to persuade the content vendor to provide a title list with metadata that met the basics of CDL technical requirements, such as title ID, URL (still encrypted after long-term negotiation), summary, more detailed coverage, parallel Romanization elements, etc.  These two collections are also a trial for SCP testing out adding records to OCLC via DataSync Service.  SCP-AC members provided support for making an exception to use a separate record approach.  This made it possible for SCP to use DataSync to add these two collections to OCLC. Bie-Hwa, working together with Kate Garvey-Clasby and Donal O’Sullivan, two SCP batch operation experts, developed a sophisticated MarcEdit task list to convert the vendor title lists into MARC records, tested this in June with 100 records, and sent the complete file of 20,385 records to OCLC DataSync in late September. Bie-Hwa also applied for a new MARC source code to store the title ID and content provider in the MARC 024 field, for example: 024_7 $aW_29629 $2cnbksy. The new source code provides additional identifiers to discover and access to these two collections. Although there are some duplicated records generated and problem records need to be fixed, the overall result is positive and the majority of records were distributed to campuses. It takes a village to provide access to such a complex Chinese language package. Thanks to everyone, especially Bie-Hwa and Kate!

For monographs, our major record distributions were: ACM monographs (79 titles, including conference proceedings 78 titles), ASCE Library monographs (48 titles, including conference proceedings 44 titles), Cambridge online monographs (307 titles), CRC Press. CRCnetBASE online monographs (316 titles), Elsevier monographs (117 titles in 20 subsets), IEEE Xplore online conference proceedings (343 titles), JSTOR online monographs (375 titles), Knovel Library online monographs (53 titles), Open access monographs (322 titles, including eScholarship online monographs 26 titles and SpringerLink online monographs 290 titles), SIAM online monographs (11 titles), SpringerLink monographs (397 titles, including Biomedical and life sciences  39 titles, Computer science 131 titles, Medicine 50 titles, and titles in 15 other subsets), and Wiley online monographs (77 titles).

DDA programs with numbers changed as of today: Airiti DDA (3,370 discovery records + 630 purchased titles), and JSTOR CDL DDA pilot (4,773 discovery records + 623 purchased titles). DDA Programs with no change: CNPeReading CDL DDA online monographs (4,300 discovery records + 34 purchased titles), CRC Press ENGnetBASE online monographs 407 purchased titles (2013 package (105 titles), 2014 package (64 titles), 2015 package (134 titles), and 2016 package (104 titles)), EBSCO Japanese DDA 466 purchased titles, and YBP/Ebrary online monographs via ProQuest 665 purchased titles.

Note on SCP webpages: As part of CDL website migration, SCP webpages are in a soft freeze period; all updates are being sent to the CDL web team, so there will be some delay on keeping current with the E-resource tracking page, record distribution statistics, etc.

There were questions about the SCP note at the end of the SCP monthly update on batching cataloging and the scope of SCP records not meeting the standard for full-level records. Here were the statistics Kate Garvey-Clasby provided based on data pulled at the end of September:

77% of SCP monos contain at least one LC subject heading.  The bulk of those that lack LCSH come from the collections below (mostly old vendor sets), with ECCO being by far the largest.

• Gale. Eighteenth century collections online monographs (ECCO)—130,467
• Early English books online monographs—12,753
• Naxos music library online audio—11,530
• Early American imprints online monographs. Series I—7,625
• Early American imprints online monographs. Series II—5,415
• Gale. Nineteenth century collections online monographs—5,044
• Airiti CDL DDA online monographs—3,201
• CNPeReading CDL DDA online monographs—3,127

88% of SCP serials contain at least one LC subject heading. Great attention is paid to the verification/addition of ISSN information including MARC 022, 222, and 776 fields. The bulk of those that don’t include this information are the Dacheng online journals brief records (6,822 as expected).  This number will go up as the Minguo periodicals are added, again this is to be expected.

The less-than-full records are mostly from OCLC (including vender records added to OCLC), including DOAJ titles. Because of the annual CONSER  cataloging project, full-level DOAJ titles will eventually overlay DOAJ less-than-full brief records via OCLC daily updates.   SCP also creates less-than-full records, currently most for Chinese packages, based on vendor title lists, such as the newly added Chinese periodical journals. For these less-than-full records, SCP relies on the OCLC daily update and set the criteria to receive notification if OCLC records are updated to full, RDA, or added subject headings, etc. The updated records are re-distributed to campuses. If any records are manually cataloged, these are brought up to the full level by PCC BSR standard. For Chinese packages, Bie-Hwa Ma takes leadership in establishing several cooperative cataloging teams, one team on one collection modeling CONSER DOAJ project, with catalogers from several CEAL libraries who have subscription to at least one of several collections. Once records are updated to the full-level, they will be re-distributed. For example, about 400 full-level serials records for the Dacheng collection were recently re-distributed. Records re-distribution doesn’t reflect in SCP monthly updates.

We also rely on error reports we received via CDL Helpline staff as well as from UCSD users and catalogers.

Please note:  Some of the Shared Cataloging Program records you receive may be the result of a batch cataloging process.  They may not meet the standards for full-level records.

Useful links: SCP Cataloging Priorities | SCP Updates & Statistics | CDL E-Resources Tracking |
Request for New Cataloging Projects | Request Cataloging for Individual OA Journal Titles