Resources for Archivers
WEST Archivers are responsible for maintaining and making available materials that they archive on behalf of WEST. Archive Builders have additional responsibilities to validate higher risk materials to identify missing and/or damaged volumes. Builders actively expand their holdings by requesting volumes from other members to fill gaps and extend their backfiles to ensure that WEST holds the most complete copy possible of high risk titles.
Archiving materials for WEST involves several operational and administrative tasks that all archivers should be aware of. The resources linked on this page include documents that outline the overarching philosophy of the WEST collections and WEST’s goals in and approaches to what materials to focus on archiving, templates of various administrative documents that govern the archiving process, and documents that offer practical guidance for performing archiving tasks. While all of the documents below will be of interest to all archivers, some are most relevant to the Archive Builder institutions (marked “for Archive Builders”) as they address Builder responsibilities that are not required of Holders.
Resources for Archivers
- WEST Collections Model
- WEST Archive Holder/Builder Responsibilities
- WEST Member Agreement Archive Holder/Builder Amendment – Example
- WEST Generic Project Coordinator Job Description (for Archive Builders)
- WEST Generic Processor Job Description (for Archive Builders)
- Archiving Standards and Requirements
- WEST Disclosure Policy
- The OCLC Second Shared Print Symbol – Report and Recommendation
- OCLC Shared Print Registration support
- Shared Print Registration Service documentation
- Webinars on Shared Print in OCLC (sponsored by Rosemont and the Partnership for Shared Book Collections)
- Shared Print Functionalities across OCLC services
- WEST Guidelines for Replacing or Transferring Archived Titles
- Archive Types and Requirements
- WEST Standards for Issue and Volume Level Validation
- Environmental Standards for WEST Archives
- Calls for holdings (for Archive Builders)
- Building a WEST archive (introductory video for Archive Builders)
- Answering a call for holdings (introductory video for contributing institutions)
- Archive Builder Master Tracking Template
- Archive Builder Journal Family Validation Tracking Template
- WEST deed of gift (draft)
- WEST Transfer Agreement Template (draft)
- WEST Disclosure Policy
- WEST Title Nominations Collections Policy
- WEST Access Policy
- AGUA (requires login)