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JACS Shipping Information

JACS Shipments are centrally coordinated through a sign-up sheet and calendar. The CDL Shared Print Team monitors shipping sign-ups and reviews them with the Shared Print Operations Team and Shared Print Campus Coordinators as necessary before forwarding requested services to the Service Provider (Iron Mountain, Inc.). Please see the sign-up sheet for more details.

JACS Packing Guidelines

Below are guidelines to assist campuses in preparing shipments of JACS material. Following these guidelines helps ensure the material’s safety during transport and facilitates processing at the Southern and Northern Regional Library Facilities.

  • Clean volumes of any excess dust and dirt
  • Keep titles together, in volume number order; do not organize material by size
  • Load volumes onto machine carts and/or book trucks
    • For machine carts (divided shelves)
      • Place one row of volumes per shelf/side (up to six rows per machine cart), volumes upright and not inverted, spines facing out
      • Ensure that volumes do not extend past the edges of the machine cart
    • For standard book trucks (shelves not divided)
      • Small books: two rows per shelf, volumes upright and not inverted, spines facing out
      • Larger books: one row per shelf, volumes upright and not inverted, spines facing in one direction
        • Books too tall for lower shelves: place on fore-edge with tops in one direction
      • Ensure that volumes do not extend past the edges of the truck
  • Please print off and use this template to label machine carts/ book trucks
    • Label includes:
      • FROM: Your Campus
      • Date:
      • Number of items:
      • Book Truck Number [e.g.’1′] of [e.g.’20’]
  • Shipping provider will secure any loosely packed machine carts/book trucks with foam spacers (provided by shipping provider)
  • Shipping provider will secure loaded machine carts/ book trucks with plastic wrap (provided by shipping provider)
  • Improperly loaded machine carts/book trucks may be rejected by the shipping provider
  • Important note for library staff: please do not assist shipping professionals in unloading empty machine carts or loading empty machine carts on or off transportation vehicles. It is part of UC’s agreement with Iron Mountain, and important for the safety of all individuals involved, that cart movement on the loading dock, loading and unloading into transportation vehicles, and movement of carts for the transportation process be completed solely by Iron Mountain staff.

Dimensions of a JACS machine cart: 

  • Overall measurements: 4 X 4 X 2 ft (23 linear feet of total usable shelf space)
  • Detailed measurements:
    • Shelf length varies: 42 3/4″ – 43″
    • Width: 11 1/2″
    • Middle Shelf Height: 15 1/2″
    • Bottom Shelf Height: 17 3/4″